Wellness Data Policy
What "wellness data" means here
This is not medical care. Everything an athlete enters in a daily check-in is a subjective, self-reported wellness signal — not a medical diagnosis, not a clinical assessment, and not a substitute for advice from a doctor, physiotherapist, or athletic trainer. If an athlete is genuinely injured or unwell, they should see a qualified health professional. Coaches should treat flags from this app as a prompt to check in with an athlete, not as a medical finding.
1. The daily check-in
Once a day, an athlete can answer a short check-in — designed to take under 20 seconds — covering six signals:
- Sleep — hours slept
- Soreness — a self-rated muscle soreness level
- Energy — how energised they feel
- Mood — a self-rated mood
- Stress — a self-rated stress level
- Pain — whether they're experiencing pain, and where
These combine into a daily Wellness Score, visible to the athlete and to their coach.
2. Training load and ACWR
When an athlete logs a training session (duration and a perceived-exertion rating), we calculate a training load figure and track it against an acute:chronic workload ratio (ACWR) — comparing the last 7 days of load against the last 28 — a widely used sports-science method for flagging when an athlete's workload has increased quickly relative to their own recent training. A ratio outside the 0.8–1.5 balanced range surfaces as a flag to the coach.
ACWR is a workload-planning guide, not an injury prediction or medical assessment. This is a statistical signal based on training volume, and coaches should weigh it alongside athlete feedback, context and professional advice.
3. Recovery and development
Coaches can assign recovery protocols and strength/gym programs, and track an athlete's individual development plan across fitness, tactical, technical, culture, psychological, and wellness categories. This is coach-entered, athlete-visible progress tracking — not a health record.
4. Why we collect this
The entire purpose is to give coaches an early, honest signal — so training can be adjusted early, and so a quiet athlete's declining wellbeing doesn't go unnoticed. It exists to support the athlete, not to police, rank, or discipline them.
5. Who can see it
An athlete's wellness data is visible to: the athlete themselves, coaches on their specific team, and their school's admin — and to no one else. It is never visible to another school, another team's coach, or used for any purpose outside supporting that athlete.
6. Consent required before any of this is collected
For every athlete under 18, a parent or guardian must grant consent before we collect any of the data described on this page. See Parental Consent. Consent can be withdrawn at any time by contacting the school — once withdrawn, we stop collecting new wellness data for that athlete.
7. How this fits our full Privacy Policy
This page is a plain-language explanation of one specific data category. It sits alongside, and doesn't replace, our full Privacy Policy, which covers account data, storage location, security, and your rights in more general terms.